Project Coordinator

Job Posting: Project Coordinator

Company: Emcee Construction & Management Ltd.
Location: Edmonton, AB
Job Type: Full-Time, Permanent

Purpose

The Project Coordinator supports the successful delivery of construction projects by coordinating project documentation, procurement, communication, cost tracking, scheduling support, and closeout activities. Working closely with Project Managers, Site Supervisors, Project Assistants, clients, consultants, subcontractors, and suppliers, the Project Coordinator helps keep projects organized, moving forward, and aligned with Emcee’s standards for quality, safety, communication, and professionalism.

This role is an important development position within Emcee’s project management team. A successful Project Coordinator is detail-oriented, proactive, organized, and eager to grow into greater project responsibility over time.

Reporting Relationship

Reports To: Project Manager / General Manager
Works Closely With: Project Managers, Site Supervisors, Project Assistants, Accounting, Clients, Consultants, Subcontractors, Suppliers

Primary Responsibilities

Project Coordination & Administration

Support Project Managers with project setup, documentation, execution, and closeout.
Prepare, track, and maintain RFIs, submittals, shop drawings, purchase orders, change documentation, meeting minutes, and project correspondence.
Maintain accurate and organized project files in accordance with Emcee procedures.
Assist with the preparation and distribution of project meeting agendas, minutes, and action items.
Track outstanding project items and follow up with internal and external stakeholders to help maintain progress.

Procurement & Subcontractor Coordination

Assist with subcontractor and supplier procurement, including quote collection, scope review, and contract preparation.
Coordinate material and equipment requirements with Project Managers and Site Supervisors.
Track delivery dates, lead times, and procurement commitments.
Assist with subcontractor documentation, insurance, safety paperwork, and contract requirements.

Scheduling & Field Support

Support Project Managers and Site Supervisors with schedule updates, look-ahead planning, and project coordination.
Help identify potential schedule impacts and communicate them to the project team.
Attend site meetings and site visits as required.
Support clear communication between office and field teams to help maintain project flow.

Cost Control & Change Management

Assist with cost tracking, budget updates, change order preparation, and backup documentation.
Help gather pricing, review subcontractor quotes, and assemble change order packages.
Assist with progress billing, invoice review, and project financial documentation.
Support Project Managers in monitoring project risks, costs, and commitments.

Quality, Safety & Closeout

Support Emcee’s commitment to safe, high-quality project delivery.
Assist with deficiency tracking, turnover documentation, warranties, operation and maintenance manuals, and closeout packages.
Help ensure project documentation is complete, accurate, and submitted on time.
Participate in process improvements that strengthen project delivery and team efficiency.

Leadership & Accountability Expectations

Every Project Coordinator is expected to:

Communicate clearly, respectfully, and proactively.
Take ownership of assigned tasks and follow them through to completion.
Maintain strong attention to detail and document accuracy.
Support Project Managers and Site Supervisors with a positive, team-first approach.
Build effective relationships with clients, consultants, subcontractors, and suppliers.
Ask good questions, learn from feedback, and continue developing technical construction knowledge.
Represent Emcee professionally in all communications and project settings.

Qualifications

Required

1–4 years of experience in commercial construction coordination, project administration, or a related construction role.
General understanding of commercial construction processes, drawings, specifications, and project documentation.
Strong organizational, communication, and follow-up skills.
Ability to manage multiple priorities and deadlines.
Proficiency with Microsoft Office, including Project, Excel and Outlook.
Valid Class 5 Driver’s Licence and reliable transportation.

Preferred

Diploma or certificate in Construction Management, Engineering Technology, Architectural Technology, Business Administration, or a related field.
Experience with a commercial General Contractor.
Experience using Procore or similar project management software.
CSTS, WHMIS, and Standard First Aid.
Exposure to healthcare, tenant improvements, renovations, building envelope, light industrial, or special projects.

Success Measures

Success in this role is demonstrated by:

Accurate, complete, and timely project documentation.
Strong follow-through on RFIs, submittals, procurement, changes, and closeout items.
Positive support of Project Managers and Site Supervisors.
Clear communication with consultants, subcontractors, suppliers, and internal teams.
Improved project organization and reduced administrative gaps.
Continued growth in construction knowledge, confidence, and responsibility.
Contribution to Emcee’s reputation for professionalism, quality, and dependable project delivery.

How to Apply
We’re looking for a great coworker, not just a great resume. If you are an experienced construction
Project Coordinator looking for a stronger team environment, meaningful project ownership, and a
company that believes in supporting their staff both on and off the job, we would like to hear from
you. We know that not everyone has the same career track; if you think you’d be a good fit, even if
you don’t check all the boxes, we encourage you to apply.

Please send your resume and a brief note outlining your project management experience to
careers@emceeconstruction.com.

Emcee Construction & Management Ltd. thanks all applicants for their interest. Only candidates
selected for an interview will be contacted.